The unit in the office is an asset, not a favour
Every dispenser you place is capital sitting in someone else's pantry. Record which customer has which unit, the start date, and the deposit. A photo in a WhatsApp chat is not an asset register.
Rent and water belong on one bill
Offices hate two invoices. Post monthly cooler rent and the bottle deliveries to the same ledger so finance sees one balance. When they pay, Payment In drops that balance without inventing a fake delivery.
Bottles still walk out of offices
A cooler without empties tracking is how 19L bottles disappear into a staff kitchen. Record full bottles delivered and empties returned at every office stop, the same way you would for a household.
Service visits are part of the contract
A leaking tap or a dead cooling fan is why accounts cancel. Log service and swaps against the unit so you can show the office what you did, and so a swapped dispenser does not vanish from the register.
FAQ
- What should office water cooler software track?
- Units on rent per customer, deposits, monthly rental charges, bottles delivered and empties returned, and a combined statement. Mashqi keeps those on one ledger.
- Can cooler rental and bottled water share one route?
- Yes. Offices sit on the same zones and rider lists as household 19L customers. The difference is recurring monthly rent plus standing bottle orders.